Last Updated: 19 March 2024
Contact: trac@ethixbase360.com
Before applying for a new TRAC application, it is advisable to check the TRAC Register to verify if your company is already registered in the database. If you have questions or need assistance regarding your existing TRAC registration, reach out to TRAC customer support for further guidance TRAC@ethixbase360.com
Step 1: How to Create Your TRAC Account
Invitation Email: If you received an invitation via email, click the link in the initial email to create your account.
No Invitation: If you don’t have the invitation, write to: TRAC@ethixbase360.com.
Direct Registration: Visit https://tpms.ethixbase360.com/Home/ApplyForTRAC to register. Follow the prompts to create your username and password.
Step 2: Complete the TRAC Application
Important: Do not use Caps Lock when filling out sections.
1. Initial ASC Documents
Provide written consent to participate in the review process.
2. Business Information
Provide your company’s legal name, address, and contact information for the authorized representative.
3. Information on Ownership and Senior Executives
Add the company owners and identify directors and senior executives. Include full names (avoid nicknames).
4. Business Registration and Credentials
Provide a valid, current business registration with the company’s full legal name. It should be issued by a government agency showing the company is active and in good standing for the current year.
Include proof of address with an issue date of less than six months. If needed, provide an unofficial English translation.
View the list of acceptable documents here.
5. Compliance Information
Complete the compliance questionnaire and provide explanations where necessary.
6. Ethics and Social Responsibility
Complete a short questionnaire on topics such as anti-bribery, anti-corruption, human trafficking, felonies and criminal acts, modern slavery, conflict minerals, child labor, labor laws, and bankruptcy.
If appropriate, upload your relevant policies.
Anti-bribery Policy: If your company does not have one, you can use our free Anti-bribery Policy Template 2023.
7. Certifications
Upload any certifications of quality and diversity, whenever possible.
8. Supplemental Information and Documents
Use this section to upload additional documents, certifications, or awards you wish to share. It can also be used for responses to screening results.
9. Required Fields
If applicable, approve or deny any pending requests from business partners.
Final Step: Submitting Your TRAC Application
When all sections are marked complete, the “Submit TRAC” link will appear at the bottom of the page.
Click the link to confirm submission and proceed to the payment section.
Payment: The TRAC annual fee is US$400.
Once approved, your TRAC is valid for one year.
Screening and Continuous Monitoring
Once submitted, your TRAC application will go through the screening process. This involves a thorough review by a due diligence analyst.
Screening Categories:
Watchlists: TRAC compares provided names against various watchlists for illicit activities or financial crimes.
International Sanctions: Names are checked against international sanction lists.
Politically Exposed Persons (PEP): TRAC checks if any individuals are classified as PEPs due to their involvement in public office.
Denied Parties Databases: Names are checked against databases of individuals or organizations prohibited from conducting business.
Global Online Media: TRAC uses global media sources (including non-English news) to identify potential emerging risks and under-reported stories.
Reputational Screening
If discrepancies arise during screening, a due diligence analyst will follow up with additional questions to clarify the situation.
False positives will be ruled out, and any potential risks will be investigated thoroughly.
Need Help?
For assistance or questions about your existing TRAC registration, contact TRAC@ethixbase360.com.
For proof of your entity incorporation, choose document(s) from List A. Official formation documents you must file with your jurisdiction to start a business. The articles contain mandatory provisions - which provide the state government with certain basic information about the corporation.
For a certificate of good standing, choose a document(s) from List B. Must show that your company is active and in good standing for the current year.
For proof of address, choose most used document(s) from List C. Document must have both your full, correct legal business name (or registered trade or dba name) and issued within the last 6 months, correct physical address. Please do not provide a PO box or self-filing form and please redact bank account numbers or any sensitive information.
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