What states can a Due Diligence Questionnaire (DDQ) end in?

Once a Due Diligence questionnaire (DDQ, MSQ, ABCQ and so on) has been sent out its normal progression is expected to be:

Sent > Not Started > In progress > Completed

This assumes that the supplier gets the login credentials and the request to fill in the DDQ, does so then submits.

However there are some other ways in which a DDQ can transpire:

• Refused / declined, in this case the supplier actively writes back to you or ethiXbase and says they are not going to fill in the DDQ for some reason
   
• Self Evidenced, in this case the supplier comes back with an existing policy they have and says they believe this is enough.  the platform provides a dialog when this state is selected to upload the document next to the status.
   
• Cancelled, this is generally because we get no answer, or maybe the wrong contact person has been connected to the DDQ and we reissue again to a new contact.

All these states can be sent on the DDQ directly on the platform by the users. the allowable transitions are as follows:

State	Meaning	How is it set?	Allowable transitions
Not Started	The Profile task has been sent but no action has been taken, in the case of a DDQ this means the user has not picked it up and start6ed the DDQ	Default state when the profile task is started	Not started Cancelled Declined / Refused Self Evidenced
In Progress	The DDQ has been started	In the case of DDQ the third party user has logged into the portal and submitted at least some content.	Not started Cancelled Declined / Refused Self Evidenced
Completed	The DDQ has finished successfully and there is a result	The profile task comes back and a result is provided	Not started Cancelled Declined / Refused Self Evidenced
Cancelled	The DDQ has been cancelled by a platform user	A platform user has manually cancelled the action via the interface	Not started Cancelled Declined / Refused Self Evidenced
Declined / Refused	The Third party has declined to participate in the DDQ	A platform user has manually set this state.	Not started Cancelled Declined / Refused Self Evidenced
Self Evidenced	The third party has provided their own documentation which in their mind fulfils the DDQ purpose	A platform user has manually set this state	Not started Cancelled Declined / Refused Self Evidenced

All these actions are performed via the Third party details page, under the questionnaire tab

When you click edit you get the chance to change the status